Most commercial fuel management programs are centered on low control systems using retail fueling facilities. In these environments, theft and abuse on average accounts for 10% to 15% of the total transaction (per Automotive Fleet survey of fleet managers).

     One of the most prevalent causes is that retail dispensers cannot restrict fuel grades. Drivers can purchase premium or mid-grade fuel when they should only be using regular. This can easily add up to $.20 cents per gallon, and it creates an environment where you have to dedicate your precious time auditing statements for this abusive practice.

     Another primary cause for high abuse is that clerks are often required to process the transactions. The simple truth is that they care less about your fuel purchasing rules than they do about making money, and will quickly convert c-store items into fuel. The only way to detect this is to dedicate precious time to closely monitor miles per gallon. Poor mileage is an indicator of theft, but the burden of proof is difficult to achieve since the transactions appear as fuel on the statement.
 

     Our fueling environment and transaction controls eliminate these concerns. Drivers are only allowed to purchase the specific grade of fuel assigned to the vehicle, and to a specific gallon limit per transaction. To further tighten your fuel management ship, we can allocate fuel consumption by day, week, or month, helping ensure that drivers don’t exceed your reasonable business rules.

     Consider the impact of a 10% abuse on only 500 gallons of fuel purchased per month at today’s prices of around $2.00 per gallon. That would mean only 50 gallons of fuel have been misappropriated. At a price of $2.00, that’s a $100 loss to your business. When divided by your total consumption of 500 gallons, your Aggregate Fuel Cost has increased by $.20 per gallon.